Microsoft Office 2010 Collaboration Features

This week Microsoft Office 2010 was released as a technical preview for testers. New collaboration features will be the highlight of Office 2010 applications. Unified and real-time communication products are proliferating throughout the market and Microsoft is hoping to keep pace, along with it’s strong grip on the business world.

Unified Communication – While working in Microsoft Office 2010 you will be able to keep track of which colleagues are online, working on a project, and available to chat or join a meeting.

Real-Time Document Collaboration & Co-Authoring Projects – Everyone knows emailing a document around the office for corrections and approvals can easily turn into a multitude of out-of-sync copies. New features in Office 2010 will allow you to see who is working on a specific document. Groups and permissions can be set to allow specific users to edit sections of a document.

Remote Access – Office files such as Word documents, Excel spreadsheets and PowerPoint slides stored in the cloud will be available remotely from smartphones or any Web-browser enabled device.

The ship date for Office 2010 can be expected around third quarter next year. Along with the full-featured suite, Microsoft will be offering a limited Web-based free version of Office 2010 where users can access documents via the browser, and not just Internet Explorer.

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Documents are Business at Acrobat.com

Adobe understands that collaboration is much more about people than it is about technology and has designed Acrobat.com to be easy to use yet powerful. Acrobat.com offers a suite of web-based collaboration applications focused on helping business people solve business problems. “Acrobat.com is poised to become the online destination for team collaboration,” says Rob Tarkoff, senior vice president, Adobe Business Productivity Unit. This week Adobe ends the public beta and the future of Acrobat.com begins.

Moving out of public beta means Acrobat.com is now offering premium subscription services for businesses, with a limited free service still available. Premium Basic and Plus subscriptions both offer online word processing, unlimited file downloads, and premium 1-on-1 tech support, but the Basic plan ($149/year) only allows 10 PDF files to be created per month and a 5 person web conference capacity while the Plus plan ($390/year) offers unlimited PDFs and a 20 person capacity.

Over the next year Adobe has plans to release new features at Acrobat.com including more real-time collaboration tools for documents, a new interface, shared team workspaces, mobile access, social media style updates, integration with desktop tools, and increased support for the development community.

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Document Collaboration on the Fly with ShowDocument

Talk about fast, you don’t even need to log in to use this real-time document collaboration tool. ShowDocument is a flash-based app and super-simple to get going, simply browse for a document file, click upload, and you have a live workspace to edit your document. Quickly invite others to your workspace by sending them a link, email, or join code. Within your Show Document workspace there is a live chat box with a list of users currently online in your workspace, and a handy set of annotation tools such as a freehand pen, line tool, highlighter marker, whiteout, text tool, and more.
 
One drawback to ShowDocument is that you’re not actually editing the original document, rather annotating on top of a copy, which can then be exported to a PDF file. That’s ok though because this is still a really cool application. What I’ve just described is the Shared Document feature, but there are three other similar collaboration apps available on the ShowDocument website.
 
Shared Whiteboard: Work with a blank canvas.
 
Shared Text Editor: Allows you to create and collaboratively edit a text document online. You can either upload a .txt document or create one with the app and save when complete.
 
Shared Browser: This is not actually a shared browsing experience. This app simply loads the image of webpage from the URL you specify and allows you to draw on top of it with the pen tool. Not as snazzy I would have hoped for but still it has useful applications such as analyzing webpage designs.
 
There is an option to register with ShowDocument where you can enjoy perks such as online file storage, a dedicated Net Meeting room address, and longer session times.
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